PRIME is a Disability Innovation Fund grant of the Innovative Partnership for Advancing Rehabilitation Research and Training (IPARRT). Through this work, PRIME found that most state VR agencies (SVRAs) do not have policies focused on job retention. Agencies invest heavily in helping people find jobs, but support after placement is often limited and inconsistent.
To help close that gap, PRIME staff worked with SVRA representatives and partners across the country to develop a job retention policy template. SVRAs can customize it to fit their stateโs needs and use it to plan how they will support participants after services end.
The template is built on WIOA performance requirements and RSA reporting measures. Agencies can use it as written or tailor it to their state plan, staffing and systems.
Purpose
A job placement is the first step toward lasting competitive, integrated employment. This template gives agencies a clear framework for tracking and supporting job retention once the case is closed. It also helps agencies meet the common performance measures in WIOA 116(b).
At its core, the template provides suggestions for how an agency can remain connected after exit. That means tracking employment and earnings, offering follow-up support and partnering with employers and workforce programs. The focus areas are:
- Lasting employment in integrated settings
- Growth in earnings and job satisfaction over time
- Employer engagement that supports quality jobs
- Post-employment services during the first 90 days of employment
What the template covers
After its purpose, authority and key definitions, the template sets out five areas:
- Case management and follow-up: Checking in after placement and exit
- Data collection and reporting: Tracking RSA performance measures
- Service strategies: Building retention into the IPE
- Staff training: Core retention training topics
- Continuous quality improvement: Using outcomes to guide improvements
How agencies can use it
- Review it against your state plan. Check alignment with your state VR policies and, if your agency has an Order of Selection, the related provisions.
- Bring it into your agency's format. Copy the text into your agency's policy format and add your agency name, units and effective date.
- Choose your follow-up approach. Keep the options that fit your staffing and remove the rest.
- Have it reviewed before adoption. Route it through your agency's policy or legal review.
This template is guidance. It does not replace federal regulations, RSA guidance, or your agency's own legal review.
Get the template
Read the full template online and copy what your agency needs.
Content reviewed by: Jessica Holton, PRIME Researcher
Last reviewed: November 2026